This job is closed and is displayed for reference only. 

  •  

Reference:1404 

Location:Aberdeen 

Closing date:13 February 2019 at midnight 

Contract Type:Full Time 

Working hours:35 per week 

Description and Main Purpose of Job:

To carry out the duties of the purchase ledger team as per below.

Accountability and Key Performance Areas:

• Timely recording / distribution of purchase invoices
• Sound knowledge of and adherence to the Business Management System (BMS) framework and governance.
• Demonstrate behaviours and attitude which align to and support Rever Offshore core values.

Main Duties and Responsibilities:

Invoice registration in respect of all entities using Enterprise Resource Planning (ERP) system “IFS”:

• Collect, open and date stamp mail, scan onto IFS invoices folder
• Download all invoices received via accounts payable email onto IFS invoices folder
• Register invoices on system, attaching scanned copy
• For non PO invoices, send to coder / authoriser
• Distribute invoice to approver for checking and authorization
• Invoice rejection for wrong billing entity/ PO wrong supplier

Invoice registration (non ERP) in respect of all entities not using ERP system:

• Collect and open mail / print accounts payable email
• Print and attach purchase order to purchase invoice, checking supplier name matches
• Record purchase invoice on the Purchase Invoice Register (PIR)
• Distribute invoice to approver for checking and authorisation
• Review entry on Purchase Invoice Register (PIR) of coded and approved invoice, updating as required before posting to ledger, including ensuring invoice properly approved per matrix
• Filing of processed purchase invoice
• Invoice rejection for wrong billing entity/ PO wrong supplier

Purchase leger invoice matching:

• To review invoice to PO and match the invoice to the PO on the IFS system. Liaise with buyers / CE / budget holders to establish if differences require invoice to be rejected by CE / budget holders back to suppliers or whether buyers can update PO in order to facilitate a match
Other:
• Preparation of weekly cashflow
• Ad-hoc support to finance transaction team as and when required
• Supporting the Leadership Team as appropriate, completing specific focused tasks, to support the continuing improvement in operational excellence and the long term Company strategy.
• Any other delegated responsibilities as instructed by Line Management within the timeframe specified, in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfil these.
Main Duties and Responsibilities: Health, Safety and the Environment

All employees have a duty to:

• Take reasonable care for your own health and safety and that of others who may be affected by what you do or do not do.
• Co-operate with your employer on health and safety matters.
• Correctly use work items provided by your employer, including personal protective equipment, in accordance with training or instructions.
• Not to interfere with or misuse anything provided for your health and safety or welfare.
• Individuals may have additional Health & Safety responsibilities under the law of the area in which they are working and must adhere to the respective legislation.

Rever Offshore requires that all employees participate actively in ALL QHSE activities and promote safe systems and practices as an integrated management approach to business.
All personnel are required to abide by the Environmental Protection processes in place at Rever Offshore and to actively participate in REDUCING, REUSING and RECYCLING schemes in place. All efforts to reduce emissions of Green House Gases through elimination, substitution, reduction or new / improved technologies must be considered through all activities.

Experience, Competency and Skill Requirement:

Competence is defined by your ability and willingness to meet all of the responsibilities and accountabilities as stated in this Job Description and the Competency Framework for your role, where applicable.
Essential
• Educated to National 5 or equivalent
• Good keyboard skills
• Ability to work with a high degree of accuracy
• Good Microsoft Office skills
Preferred
• Basic accounting experience / knowledge

Application Information

If you would like to apply for this position and become part of our team delivering big ideas and big solutions, please select apply online and complete your application and attach your CV.

Additional Information

  •