Reference:1439 

Location:Aberdeen 

Closing date:26 April 2019 at midnight 

Contract Type:Full Time 

Working hours:35 per week 

Rever Offshore are looking for a 6 month Fixed Term Administrator within the Commercial Department based in our Aberdeen office:

Description and Main Purpose of Job:

To provide support to Assets and Services (AAS) procurement team with respect to creation and maintenance of supplier related information in Rever Offshore ERP system. Assist with the maintenance of supplier management system, and management and administration of supplier invoices.

Accountability and Key Performance Areas:

• Responsible for assisting the AAS procurement team with the management, monitoring and housekeeping associated with ERP system and supplier invoicing
• Sound knowledge of and adherence to the Business Management System (BMS) framework and governance
• Demonstrate behaviours and attitude which align to and support Rever Offshore core values

Main Duties and Responsibilities:

ERP Supplier Information Maintenance
• Creation of new Supplier records within ERP system and ongoing administration of key Supplier information
• Creation and ongoing maintenance of Supplier parts
• Liaising with the appropriate resource to ensure all goods and services are correctly receipted in a timely manner
• Routing of all invoice-matching queries to the appropriate Buyer and support thereafter to identify necessary amendments
• Assist with procurement progress reporting to the vessels

Purchase Order Commitment and Invoice Administration
• Administration of supplier invoices received, including but not limited to taking all necessary copies for invoicing and audit purposes, filing as appropriate
• Liaising with the buyer to ensure all Third Party rechargeable costs are correctly identified
• Liaising with buyers to sort, review, query (where necessary), and allocate Third Party Invoices
• Liaise with Buyer to ensure that inconsistencies between the invoice and the purchase orders are identified and required amendments are identified to allow invoice matching within ERP system to take place
• Liaising with Buyer to update purchase order for invoice matching purposes

Supplier Management System (SMS)
• Creating of Supplier records within the SMS and ensuring that all Suppliers who are added to the ERP system must be assessed within the Supplier Approval Process
• Issuing Assessment Questionnaires to Suppliers and liaising with Commercial and QHSE personnel as necessary to expedite creation of an approved Supplier status
• Expediting receipt of key Supplier certification and information as required
• Maintaining SMS records and corresponding records within the ERP system
• Recording notes on Supplier performance within the SMS on behalf of the Commercial team
• Any other delegated responsibilities as instructed by Line Management within the timeframe specified, in a safe and efficient manner to meet business requirements, provided the instruction is reasonable and you are capable and deemed competent to fulfil these

Main Duties and Responsibilities: Health, Safety and the Environment
All employees have a duty to:
• Take reasonable care for your own health and safety and that of others who may be affected by what you do or do not do.
• Co-operate with your employer on health and safety matters.
• Correctly use work items provided by your employer, including personal protective equipment, in accordance with training or instructions.
• Not to interfere with or misuse anything provided for your health and safety or welfare.
• Individuals may have additional Health & Safety responsibilities under the law of the area in which they are working and must adhere to the respective legislation.

Rever Offshore requires that all employees participate actively in ALL QHSE activities and promote safe systems and practices as an integrated management approach to business.

All personnel are required to abide by the Environmental Protection processes in place at Rever Offshore and to actively participate in REDUCING, REUSING and RECYCLING schemes in place. All efforts to reduce emissions of Green House Gases through elimination, substitution, reduction or new / improved technologies must be considered through all activities.

Experience, Competency and Skill Requirement:

Competence is defined by your ability and willingness to meet all of the responsibilities and accountabilities as stated in this Job Description and the Competency Framework for your role, where applicable.

Essential
• Good analytical and interpretative skills
• Good communication and organisational skills
• Ability to work using own initiative and to work as part of a multi-disciplinary team
• Ability to effectively manage own workload, and work within given timescales (both internal and external), ensuring project requirements are met
• Adaptability and problem solving capability
• Pro-active forward looking approach
• Commitment to provide Excellent Customer Care

Preferred
• Relevant experience of working in a project environment
• Relevant experience of working within a supply chain / commercial team
• Relevant experience of working with ERP systems

Application Information

If you would like to apply for this position and become part of our team delivering big ideas and big solutions, please select apply online and complete your application and attach your CV.

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Additional Information